Secretaries and administrative assistantsperform a variety of administrative and clerical duties necessary to run an organization efficiently.They serve as information and communication managers for an office; plan and schedulemeetings and appointments; organize and maintain paper and electronic files; manage projects;conduct research; and disseminate information by using the telephone, mail, websites, andemail. They also may handle travel and guest arrangements.
Secretaries and administrative assistantsuse a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencingand telephone systems. In addition, these individuals often use computers to completetasks previously handled by managers and professionals. These tasks include:spreadsheet creation; correspondence composition; database management; and presentation, report, anddocument origination, using desktop publishing software and digital graphics. They also maynegotiate with vendors, maintain and examine leased equipment, purchase supplies, manageareas such as stockrooms or corporate libraries, and retrieve data from various sources.
Secretaries and administrative assistantsusually work in schools, hospitals, corporate settings, government agencies, or legal and medicaloffices. Their jobs often involve sitting for long periods of time. A few participate in jobsharing arrangements, in which two people divide responsibility for a single job.
Most secretaries and administrativeassistants, once hired, tend to acquire more advanced skills through on the job instruction by otheremployees or by equipment and software vendors. Others may attend classes or participate in onlineeducation to learn how to operate new office technologies, such as information storagesystems, scanners, or new updated software packages. As office automation continues to evolve,retraining and continuing education will remain integral parts of secretarial jobs.
Secretaries and administrative assistantsgenerally advance by being promoted to other administrative positions with moreresponsibilities. Qualified administrative assistants who broaden their knowledge of a company’soperations and enhance their skills may be promoted to senior or executive secretary oradministrative assistant, clerical supervisor, or office manager.
不翻译了啊。
秘书学的论文很多。
但是收费的不要吗？
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